Town of Lyme
Board of Selectmen
Minutes for February 7, 2008
1. The regular meeting of the Board of Selectmen convened at 8:00 AM in the Fire Station training room. The following attended the entire meeting: Simon Carr, Dick Jones and Charles Ragan. Administrative Assistant Carole Bont, Bookkeeper/Secretary Dina Cutting, and Dave Hewitt attended part of the meeting.
2. The following administrative matters were discussed and actions taken:
a. The minutes for the public hearing of January 30 were approved.
b. The public and non-public session minutes for January 31 were approved.
c. The manifest was reviewed and signed.
d. An Intent-to-Cut application was signed for:
Bill Malcolm Map 409 lot 77
e. Board and committee appointments were signed for :
i. Lyme Center Academy Building Committee
Chris Schonenberger to March 2010
ii. Lyme History Committee
Bill Murphy to March 2011
Jane Fant to March 2011
iii. Independence Day Committee
Dina Cutting to March 2011
Jodie Rich to March 2011
iv. Conservation Commission
Russ Hirschler (replacing Mimi Weinstein) to March 2009
v. Lyme Energy Committee
Sue Mackenzie to March 2010
Tina Cullenberg to March 2010
Shirley Tullar to March 2010
3. Dave Hewitt came in to discuss the options for town and historic record storage. He and Bill Lewis had started investigating the necessity for all the paper storage and had talked with Brian Burford, the state records manager, who had indicated that there was no requirement for permanent retention of paper documents, provided that microfilm was always available.
Dave was asked whether he and Bill would produce a draft charge for a small committee to review and make recommendations on record storage requirements. Such a committee would need to deliver a proposal in time to be incorporated in any future town office construction. Dave will aim to produce a charge by next week’s meeting.
We should ask Geoff Thornton to provide the original information that he had for vault sizing.
4. Dick will consider whether he can attend the LGC Regional dinner in Lebanon, February 13.
5. The Board voted to join the Local Government Center’s legal fund challenge to the NH Retirement System Trustees and pay the required fee of $280.
6. Dina reported on the state of the water leak in the basement. This had at least an inch of water in the area by Diana/Elise’s desk. There were conflicting ideas on where the water was coming from; Brett Ryan suggested pumping out the dry well. Simon would talk with Betsy and Steve Campbell regarding remedial action. Dina confirmed she had already notified the insurance company.
7. Dick reported on the Conservation Commission meeting. There was a concern to ensure that the correct legal information was available at town meeting. The Board considered having town counsel at the meeting would help ensure a balance. We should check as to whether she is available and then confirm a suitable time with Moderator Bill Waste.
8. The Board voted to recommend the following warrant articles, all involving expenditure:
a. Article 10 Bond for town offices $1,309,000
b. Article 11 Town Operating Budget $1,978,380
c. Article 12 Payment to Capital Reserve Funds
and Trust Funds $330,500
d. Article 13 Withdrawal from Capital Reserve Funds
and Trust Funds $56,423
e. Article 14 Withdrawal from Cemetery Maintenance
Gifts and Donations Fund $19,597
f. Article 15 Withdrawal from Independence Day Fund $8,400
g. Article 16 Withdrawal from Blisters for Books Trust Fund $7,000.07
h. Article 17 Expend money to fill areas of Chase Beach $3,000
i. Article 18 Expend money to renovate John Balch Field $90,500
9. Town counsel had now reviewed the Memorandum of Understanding for the use of the Crossroads Academy playing field and this should now go to Crossroads for their approval.
10. At 9:07AM. Dick moved and Charles seconded a motion to go into non-public session under the authority of RSA 91-A:3 II(c) – “matters which, if discussed in public, would likely affect adversely the reputation of any person”. The motion carried by unanimous roll-call vote. Simon Carr, Dick Jones and Charles Ragan attended the non-public session. The Board returned to public session at 9:30 AM having taken no decisions.
11. The meeting adjourned at 9:32 AM.
Simon Carr
Recorder
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