Town of Lyme
Board of Selectmen
Minutes for February 14, 2008
1. The regular meeting of the Board of Selectmen convened at 8:00 AM in the Fire Station training room. The following attended the entire meeting: Simon Carr, Dick Jones and Charles Ragan. Administrative Assistant Carole Bont and Bookkeeper/Secretary Dina Cutting. Bill Lewis and Dave Hewitt attended part of the meeting.
2. The following administrative matters were discussed and actions taken:
a. The public and non-public session minutes for February 7 were approved.
b. The manifest was reviewed and signed.
c. Intent-to-Cut applications were signed for:
John Koska Map 407 lot 119
Robert and Megan Houser Map 409 lot 98
d. A committee appointment was signed for Tom Hunton to the Lyme Energy Committee until March 2010
e. The Memorandum of Understanding with the Library Trustees was reviewed and signed.
f. The Boy Scouts’ request to hold monthly summer flea markets on the common had now received comments from the police. It was reviewed and signed.
3. Dave Hewitt and Bill Lewis came in to discuss the options for town and historic record storage. Dave had produced a draft charge for a committee. After a discussion it was felt that such a committee would not be able to achieve significant space savings in the existing records and that the potential cost saving was very low in relation to the work required. As such, this committee would not be formed. The potential for space saving in future, by reviewing the storage methods and transferring data to microfilm, could be more significant and we should concentrate on this.
Dave and Bill will help as ‘outside needles’ in considering future storage issues. We should also consider what equipment might be needed to capture and handle data in microfilm format. This could be part of the fit-out costs, if the bond passes.
Bill pointed out that there was some possibility of receiving State grants for work in re-organizing records. It was thought Patty had information on this.
4. The draft warrant has now gone to be printed in the town report.
5. Dina reported on the state of the water leak in the basement. This is a crack in the concrete and will not be covered by insurance. Bucky Olsen has done a temporary patch and we should address the whole issue of this and the escape windows at the same time. The budget has money for the escape windows.
6. The issue of canoe storage and a rack at the boat launch had been raised again. This needs to be addressed in the Recreation By-Laws, which Dina and Pauline are working on.
7. Chief Hinsley had reported that Engine 2 had blown its engine. This was being replaced by E-One under warranty.
8. Fred had reported that the rear axle on the GM truck had failed and would have to be replaced, at a cost of approximately $6,000. This would have to come from the Emergency Major Equipment Rebuilding Trust Fund. Dick moved and it was unanimously agreed to use this fund to pay for the necessary repairs.
9. The Recreation Commission had requested a conference call with town counsel to clarify issues prior to their public meeting. The Board authorized up to half hour with counsel in office hours.
10. It was agreed not to proceed further with an engine braking ordinance.
11. At 9:45AM Dick moved and Charles seconded a motion to go into non-public session under the authority of RSA 91-A:3 II(c) – “matters which, if discussed in public, would likely affect adversely the reputation of any person”. The motion carried by unanimous roll-call vote. Simon Carr, Dick Jones and Charles Ragan attended the non-public session. During the non-public session Dick moved and Charles seconded that the minutes of the non-public session be sealed, which was carried by unanimous roll-call vote. The Board returned to public session at 10:25 AM.
12. The meeting adjourned at 10:27 AM.
Simon Carr
Recorder
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